Buylist and acquisitions
The buylist separates a customer’s submission and quote from the later inventory acquisition and payout.
An authorized account is required to use this workspace.
Review and quote a submission
- 1
Inspect the submitted items
Confirm identity, condition, quantity, and whether each item is one the shop wants.
- 2
Record the shop’s offer
Enter the quote and payout method the shop is actually offering. Keep internal notes factual.
- 3
Track the decision
A quote is not inventory. Move forward only after the seller accepts and the shop receives the items.
Receive an accepted buylist
- 1
Confirm final items and cost
Use the accepted payout allocation as the acquisition cost for the received lots.
- 2
Create the acquisition
Receive each item into a specific-identification or FIFO lot as appropriate.
- 3
Record the payout
Cash or bank payout reduces that asset. Store-credit payout creates a liability until the customer spends it.
Why quoting and receiving are separate
A submission can be declined, changed, or abandoned. Inventory and accounting should begin only when the shop controls the physical cards and owes or has delivered the agreed payout.
Still unsure?
Pause before posting, approving, refunding, or moving money. Ask the owner or the role responsible for that workflow to review the source record with you.
This guide explains software workflows only. It is not legal, tax, accounting, payroll, employment, or security advice. Requirements and provider availability can change; confirm current obligations with the relevant agency and qualified professionals.