Product catalog
The catalog describes what customers and cashiers can find: title, type, SKU, barcode, image, price, sales status, fulfillment choices, and tax treatment.
An authorized account is required to use this workspace.
Catalog versus inventory
A product record is not an inventory ledger. New products begin at zero stock. Quantities and costs enter through beginning inventory, vendor receipts, buylist acquisitions, customer returns, or reasoned inventory adjustments.
Why stock is read-only here
Changing a number on the product would not explain cost, source, or reason. Finance → Inventory creates the movement history that supports valuation and COGS.
Create or edit a product
- 1
Choose the product type
Use the type that matches the item. Serialized slabs and unique cards behave differently from fungible duplicate singles and sealed products.
- 2
Enter identifiers and selling details
Use stable SKUs and barcodes, a clear title, customer-facing condition details, price in whole cents, and an image when useful.
- 3
Confirm fulfillment and tax treatment
Select pickup/shipping availability and the effective tax code for the actual product or service.
- 4
Publish deliberately
A product must be active and have available inventory before it should be offered for sale.
CSV import
Use the preview to catch malformed rows before writing. The import creates catalog records only and never creates stock or cost layers. Receive the physical inventory separately after the catalog is correct.
Protected changes
- A product type cannot be changed after lot history exists.
- A product with stock or inventory history cannot be deleted.
- Use inactive status when an item should stop selling but its history must remain.
- Do not reuse a SKU or barcode for a materially different item.
Still unsure?
Pause before posting, approving, refunding, or moving money. Ask the owner or the role responsible for that workflow to review the source record with you.
This guide explains software workflows only. It is not legal, tax, accounting, payroll, employment, or security advice. Requirements and provider availability can change; confirm current obligations with the relevant agency and qualified professionals.